This article explains how to print selected text, a single page, a range of pages, or pages from specific sections of a long document in Microsoft Word. Instructions cover Word for Microsoft 365, Word 2019, Word 2016, Word 2013, Word 2010, and Word Starter 2010.

What to Know

  • Print a selected portion: Go to File > Print > Page > Print Selection. Print current page: File > Print > Page > Print Current Page. Consecutive pages: In the Pages field, type the page range, e.g. 1-2. Non-consecutive pages: Enter page numbers with commas, e.g. 1, 3, 5.Sectioned document: Specify section and page numbers in the Pages field, e.g., p2s1. For a whole section, enter section number, e.g., s3.

Begin by opening the print window.

  • On the ribbon, select File.
  • Select Print.
  • Alternatively, from the Home tab, use the keyboard shortcut CTRL+P.
  • By default, Word is set to print an entire document.
  • Change the settings, if needed.
  • Select Print.

Print a Selected Portion of Text

You may want to print a portion of the document that isn’t a full page.

On the ribbon, select File.

Select Print.

Alternatively, from the Home tab, use the keyboard shortcut CTRL+P.

By default, Word is set to print an entire document.

Change the settings, if needed.

  • Highlight the text you want to print.
  • Select File > Print.
  • Select the Page drop-down arrow and choose Print Selection.
  • Select the Printer drop-down arrow, choose your printer, then select Print.

Print the Current Page or a Consecutive Range of Pages

Printing the current page or a range of pages is simple.

Highlight the text you want to print.

Select File > Print.

Select the Page drop-down arrow and choose Print Selection.

Select the Printer drop-down arrow, choose your printer, then select Print.

  • Display the page you want to print, then select File > Print.
  • On the Print screen, select the Page drop-down arrow and choose Print Current Page.
  • To print several consecutive pages, in the Pages field type the first page number and last page number separated by a hyphen. For example, to print pages 2 through 10, type 2-10.
  • Select the Printer drop-down arrow, choose your printer, then select Print.

Print Non-Consecutive Pages and Multiple Page Ranges

To print specific pages and page ranges that aren’t consecutive, use the same process as above but use commas to separate nonconsecutive pages.

Display the page you want to print, then select File > Print.

On the Print screen, select the Page drop-down arrow and choose Print Current Page.

To print several consecutive pages, in the Pages field type the first page number and last page number separated by a hyphen. For example, to print pages 2 through 10, type 2-10.

  • Select File > Print.
  • In the Pages text box, enter the page numbers you want to print and follow each page number with a comma. For example, to print pages 1, 3, 5, 7, 8, 9, and 10, type 1, 3, 5, 7-10.
  • Select the Printer drop-down arrow, choose your printer, then select Print.

If your document is long and divided into sections, and the page numbering is not continuous throughout the entire document, to print a range of pages specify the section number and the page number in the Pages field using the format PageNumberSectionNumber. For example, to print page 2 of section 1, and page 4 of section 2 through page 6 of section 3, type p2s1, p4s2-p6s3 in the Pages text box.

In the Pages text box, enter the page numbers you want to print and follow each page number with a comma. For example, to print pages 1, 3, 5, 7, 8, 9, and 10, type 1, 3, 5, 7-10.

To specify entire sections, enter SectionNumber. For example, to print all of section 3 of a document, type s3 in the Pages text box.

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