When you want to delete messages in bulk, mark several messages as read, archive a folder of emails, or send a group of messages to the junk folder, you can select multiple or all emails in a mailbox folder. To select a group of messages in Outlook on the web, use the Select All option.

How to Select All Email Messages at Once

To select a group of messages:

Instructions in this article apply to Outlook.com.

  • Go to the folder that contains the emails you want to select.
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  • Choose Select All (the light grey circle with a checkmark in it above the message list).
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  • Every email message in the folder is selected, and a checkmark appears next to each message.
  • To deselect a message, clear the checkmark next to the message that you don’t want to include in the group.
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  • Do what you want to the selected emails—delete, archive, move to a different folder, or mark as read or unread—just as you would for a single email. Your action will apply to all checkmarked emails.

Go to the folder that contains the emails you want to select.

Choose Select All (the light grey circle with a checkmark in it above the message list).

Every email message in the folder is selected, and a checkmark appears next to each message.

To deselect a message, clear the checkmark next to the message that you don’t want to include in the group.

Do what you want to the selected emails—delete, archive, move to a different folder, or mark as read or unread—just as you would for a single email. Your action will apply to all checkmarked emails.

For even more flexible sorting and selecting, use a dedicated email client. For example, if you use Microsoft Outlook, you can back up your email information for safe keeping.

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